Please be aware that Lyyti is developed constantly and your view might not match 100% with the view described in this article.

This feature can be used with the following license packs: Starter, Basic, Professional, Enterprise

The Event information page is where you define the event name, date, venue, the time when the registration opens, the event organiser, among other things. This information is automatically shown on the registration page and in e-mails and confirmation messages, regardless of modifications to the settings. When you create a new event you need to:

• select a language for the event
• enter at least the name, date, time of the event
• select a register that contains your privacy policy

Edit the event's information by clicking Event information in the left menu. When editing the event, you can also go directly to the phase 1. Event information.

• Event language: Select at least one language for the event. The list contains all languages available for the registrants. Automatic texts have been translated, but make sure to translate your own texts and questions into selected languages in their respective fields in Lyyti.
• Event category *: Select a category if your company is using event categories.
  *) Event categories are not included to Starter or Basic license packs

Basic information

1. Event type: With Lyyti you can create events that take place in-person, online or are hybrid events. If you are collecting information that cannot be considered an event (e.g. recruitment forms, material orders), use the event type Other.
2. Give a clear name or description of the event so the participant understands which event this is. Therefore, use e.g. "Lyyti seminar" instead of "Invitation to Lyyti seminar".
3. Time of the event: Enter the actual date of the event, both beginning and end dates and times. The event's calendar note is created based on this information.
   Events are archived seven days after their end date, after which the event itself and its participant information cannot be modified. It is possible to restore events from the archive in order to edit them. 
4. Time of registration
   • Registration starts: Registration opens automatically when the event is created. However, since Lyyti doesn't publish the event nor can it be found by any search engines, it is safe to let registration start right away (please consider your organisation's settings, for example, automatic calendars that may show the event on a website if linked with Lyyti).
     If the registration is not scheduled to start at a certain time, it is open immediately after the event has been created. However, participants cannot register unless you invite them or publish the open link to the registration somewhere.
   • Registration closes: Determines the closing date and time of the registration. All registrations, modifications and cancellations must be done before this. After that, the organiser is the only one who can register new participants or modify participant information.
5. Deadlines for editing and cancelling registration: By default, participants can edit or cancel their participation until the last registration date. However, you can define separate deadlines for editing and cancelling by clicking Define separate deadlines. Typically, registration closes about a week before the actual event, but cancellations are allowed until a day before the event, depending on the event.
6. In Date and time settings you can define what date and time formats are in use and if the event's time zone is shown on the registration form. 
7. Register: When collecting participant data, the data becomes a person register. Your organisation's Lyyti admin user has added (or needs to add) your organisation's privacy policy into Lyyti, and participants need to accept it in order to register. The privacy policy explains how you process participant data. Read more about data protection questions.
   
   
   

   
   Location

8. If your event is in-person or hybrid, you can give a name for the venue, address and generate a map link.

9. If your event is online (or hybrid), give a link to the online event. Participants will have their personal online link in their calendar note and confirmation message, and this personal online link will lead to this address via Lyyti's landing page. Read more about the online event feature here.
   

   Note! If your event type is Other, no location details will be available. Also, EVS will automatically be disabled and it cannot be enabled.

    

   Additional information

10. If your event has a home page, you can link it to event information. Give the home page link also a text to display. 
11. Event owner and Event organiser:
    The event owner is indicated by their name and e-mail address. They are the only one that can share rights for the event. This information is not shown to the participants if you change the event organiser.
    Event organiser's name and e-mail address will be visible to participants in their confirmation message, where they will be shown both as sender and as event organiser. The event organiser is also the default sender of general e-mails and is shown on receipts, invoices and some notifications on the registration page.
    
    If you change the event organiser, change both the name and e-mail. If one of the fields is left empty, Lyyti will use the event owner's information. Please note that you can only use addresses where the domains have been verified into Lyyti (click to read more about domain verification).
    
    

A) Finally, select if the event will be chargeable and if you need to protect it with a password.

• To sell products or tickets via Lyyti, tick Enable payments. 
  • More instructions on chargeable events can be found here.

Payment features are not automatically included in your license: please contact our customer service if you wish to use payments through Lyyti.

• Protect event with password: Opening the registration page and confirmation message's web versions (eg. pdf version) will require a password. Opening the confirmation in the e-mail client does not require a password.
• Hide your event from search engine results. This means that search engines shouldn't find your event's open registration link. However, not all search engines act accordingly and unfortunately, we cannot affect that. This affects also Event websites if you're using one.
  N.B. Personal registration links are always hidden from search engine results.  
  
  
  

Your organisation's event information

Your organisation's event information section has details that your organisation's admin user adds into Lyyti. This is not something every organisation uses, so this section might not be visible to you. Also, any information under this section is tailored to your organisation's needs and it may contain functionalities such as linkage to event calendars or company-wide reporting.

See a video of the event information page: